Free resource
Electrical O&M Manual Checklist
A practical checklist of what to include in an Electrical O&M Manual — certificates, datasheets, drawings, warranties and handover documentation. Save it for site use or work through it before you start your manual.
Project information
- Project name and site address
- Main contractor or end client name
- Project or contract reference number
- Description of the works carried out
- Practical completion or handover date
Contractor information
- Electrical contractor or subcontractor name and contact details
- Company registration and accreditation details (e.g. NICEIC, NAPIT)
- Scope of works undertaken by your company
- Details of any specialist sub-contractors or installers used
Scope of works
- Summary of the electrical installation works carried out
- Areas, floors or zones covered by this manual
- Systems installed (lighting, power, fire alarm, etc.)
- Any items or areas excluded from this scope
System descriptions
- General lighting and lighting controls
- Emergency lighting
- Small power and distribution
- Distribution boards and switchgear
- Containment and cable management
- Fire alarm systems
- Other systems installed (access control, CCTV, data, EV chargers, external lighting)
Certificates
- Electrical Installation Certificate (EIC)
- Minor Works Certificates
- Schedule of inspections and test results
- Building Regulations / Part P compliance certificate (if applicable)
Commissioning records
- Commissioning certificates for each system
- Witness testing records
- Functional test results for emergency lighting and fire alarm systems
Drawings
- As-built electrical layout drawings
- Distribution board schedules and single line diagrams
- Containment and cable route drawings
- Riser diagrams (if applicable)
Datasheets
- Manufacturer datasheets for all installed equipment
- Installation and operating instructions
- Spare parts and consumables information (where available)
Warranties
- Manufacturer warranties for major equipment
- Installation guarantee from the contractor
- Warranty start and end dates and any registration details
Maintenance requirements
- Recommended maintenance schedule
- Manufacturer maintenance instructions
- Items requiring periodic testing (emergency lighting, fire alarm, RCDs)
Emergency information
- Emergency contact details
- Isolation procedures
- Location of distribution boards, isolators and main switchgear
Document issue information
- Document revision number and date of issue
- Prepared by / issued by
- Distribution list — who the manual has been issued to
Want a structured walkthrough?
Our guide explains how to put this checklist into a complete Electrical O&M Manual, including recommended structure and common mistakes to avoid.
Have the documents but not the time?
Send us what you have from this checklist and Project-OM will compile it into a professional, handover-ready O&M manual.