UPS & Critical Power O&M Manual
Professional electrical documentation for uninterruptible power supply systems and critical power installations. Upload your commissioning records and product documentation — we compile a compliant handover pack.
What is a UPS O&M Manual?
A UPS and critical power O&M manual covers uninterruptible power supply systems, bypass panels, battery banks, and power conditioning equipment installed to protect critical loads in data centres, healthcare facilities, financial environments, and commercial buildings. It provides the facilities team, IT manager, or critical systems operator with the documentation needed to operate the system safely, plan battery replacement, manage planned maintenance intervals, and maintain business continuity in the event of a mains supply interruption.
Project-OM provides O&M documentation support for contractors across the UK. Upload your project documents and receive a professional O&M manual, ready for handover.
Why O&M documentation matters for UPS and critical power systems
- UPS systems require planned preventive maintenance to manufacturer and BS EN 62040 requirements — without original commissioning records, maintenance intervals and battery replacement schedules cannot be accurately planned or evidenced.
- Business continuity plans depend on accurate knowledge of what critical loads are protected, for how long, and under what conditions — the O&M manual defines these parameters and is the reference document for BCP planning.
- Data centres and healthcare facilities are subject to audits that may require evidence of installed UPS specifications, maintenance history, and compliance with relevant standards — correct documentation from handover provides the baseline.
- Battery bank replacement is a significant capital cost — documentation of the original battery type, configuration, string count, and commissioning date is needed to specify and price replacement work correctly.
Systems covered
We document the full range of systems in your project, including all associated certificates, datasheets and commissioning records.
How it works
Simple enough to fit around a live job. No software to install.
Create your project
Add the site, end client, handover date and system types. It only takes a few minutes.
Upload your documents
Add job specs, data sheets, drawings, test certificates and commissioning information.
Download your manual
Receive a professional O&M manual, formatted and ready to hand over.
Simple, transparent pricing
One clear price confirmed before we start. No hidden extras.
Introductory pricing — all packages are currently 50% off the standard rate while we launch.
Free Template
£0
Download our free Word template and complete it yourself. Covers all six sections with guidance notes throughout.
- Word (.docx) template
- All six O&M sections
- Guidance notes included
- Fill in at your own pace
Standard
£198
£395
Best for small electrical projects, fit-outs, minor works or simple installations with a limited number of datasheets, drawings and systems.
- Up to 15 data sheets
- Up to 10 drawings
- Up to 2 system types
Extended
£348
£695
Best for larger commercial electrical projects with multiple systems, more drawings and a wider range of product documentation.
- Up to 40 data sheets
- Up to 30 drawings
- Up to 4 system types
Complex
From £498
From £995
Best for larger projects, multiple systems, incomplete documentation, client-specific templates, or projects with detailed handover requirements.
- 40+ data sheets, 30+ drawings, or 5+ systems
- Scope agreed with our team
- Final price confirmed within 24 hours
Final price confirmed by our team within 24 hours. One round of amends included free within 14 days.
What our clients say
“We had a commercial fit-out completing and the main contractor was pushing for our O&M documents. Project-OM turned our certificates and datasheets into a finished manual in days. Took the pressure right off.”
“Project-OM took the pain out of producing our O&M manual for a data cabling and CCTV job. Fast, accurate, and professional — exactly what we needed for handover.”
“Exactly what I needed. I uploaded everything, they came back with a clean PDF. The client was happy, retention was released. Simple as that.”
Frequently asked questions
What standards apply to UPS system documentation?
The primary standard for UPS systems is BS EN 62040 (Uninterruptible power systems), which covers performance, testing, and marking requirements. BS EN 50171 covers central power supply systems for safety services. The electrical installation supplying the UPS also falls under BS 7671.
How long should UPS commissioning documentation be retained?
UPS commissioning and maintenance documentation should be retained for the full operational life of the system. Battery replacement records, capacity test results, and maintenance visit reports are particularly important for managing business continuity planning and evidencing compliance during audits.
Can you produce an O&M manual for a data centre UPS installation?
Yes. We work on data centre electrical documentation including UPS, PDU, and critical power distribution systems. Extended or Complex tier pricing applies for large installations with multiple UPS systems or a high volume of equipment documentation.
Can you document a UPS installation with a generator interface?
Yes. We document UPS systems with diesel generator changeover or interface systems, including the changeover sequence, protection settings, and testing procedures. Upload the commissioning records and system documentation for the complete power chain and we will incorporate it all into a single structured manual.
More questions? Get in touch or download our free O&M manual template.
Related O&M manual types
Critical power installation complete?
Upload your UPS commissioning records, load bank test results and product documentation — we will produce a professional O&M manual for your facilities team.